Privacy Policy

Introduction

Octavia Labs ("Octavia", "we", "us", "our") respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you use our product, Octavia, and tell you about your privacy rights and how the law protects you. We understand the importance of privacy, especially in the digital age, and we strive to be as transparent as possible about our data practices.

We believe that privacy is an inherent human right, even in the age of AI. As such, our Privacy Policy is concise and readable.

Octavia Moderation

This segment of the privacy policy applies to the use of Octavia Moderation as a user on Discord or Telegram. A moderation product designed for use in group chats on platforms like Telegram and Discord servers. This section outlines how we handle personal data within these group settings.

Data Collection in Groups: When you participate in chats belonging to groups on Telegram or servers on Discord that utilize "Octavia for Groups," we collect personal data which may include the content of your messages. This data collection enables Octavia to provide moderation services and ensure a safe environment within these group chats. The data is held for a maximum of 30 days.
Data Deletion Requests: If you wish to request the deletion and ceasation of collection of your personal data collected by "Octavia for Groups," please email us at [email protected] with your Discord and/or Telegram ID/username. We are committed to processing such requests in a timely manner to protect your privacy.
Data Storage and Encryption: Your messages within groups or servers using "Octavia for Groups" are stored encrypted at rest and are kept for no more than 30 days. This limited storage period allows server owners to review moderation decisions and verify that Octavia is functioning correctly within their groups. After this period, messages are securely deleted from our systems.
Anonymised Aggregated Analytics Data: To improve our services and provide insights to group administrators, we convert your messages into anonymised aggregated analytics data. This process ensures that while we can identify trends and usage patterns, individual messages cannot be traced back to you.
Data Protection Measures: Octavia Labs takes proactive steps to automatically filter out and protect any personal data that may be inadvertently shared within group chats. Our aim is to safeguard your privacy while enabling effective moderation and a positive group chat experience.
Data Selling and Access: We do not sell your data nor allow others to read your messages within servers or groups where "Octavia for Groups" operates. Our priority is to maintain the confidentiality and integrity of your personal data in accordance with our privacy commitments.

By participating in groups or servers that use "Octavia for Groups," you acknowledge and consent to the collection, use, and sharing of your data as described in this section. If you have any concerns or questions about your data privacy within "Octavia for Groups," please contact us through the channels mentioned in the Contact Us section of this policy.

Octavia Assistant

This segment of the privacy policy applies to the use of Octavia Assistant, our AI assistant that provides a range of services including but not limited to research, trading, and asset management. If you are conversing with octavia within a Discord or Telegram group, the Octavia for Groups section of this policy applies and takes precedence.

Data We Collect

We collect and process data you provide to us when you use Octavia. This includes:

a. Personal data: This includes information you provide when you use Octavia, such as your name, email address, and other contact details. We may also collect demographic information such as your age, gender, and location to better understand our user base and improve our services.

b. Financial data: This includes information about your connected wallet or exchange, such as your holdings, your balance, historical trades. We use this data only to provide the services to you, and to better understand our user base and improve our services.

d. Usage data: This includes information about how you use Octavia, such as the time, frequency, and duration of your usage. We also collect data about the device, method and network you use to access Octavia, including your IP address, browser type, and operating system.

e. Content data: This includes information you provide through Octavia, such as the content of your chats. We use this data to provide and improve our services, but we do not use it to identify you personally.

f. Biometric data: We may collect biometric data you supply us, such as your voice, for the purposes of improving the security of our services we provide to you. Any biometric collection will be explicitly opt-in.

How We Use Your Data

We use your data for the following purposes:

a. To provide and improve Octavia: We use your data to provide the service, identify you as a user, and make improvements. This includes developing new features, researching effectiveness, and improving user experience.

b. For training and quality purposes: We use your data to train our AI models and improve the quality of our services. This helps us ensure that Octavia is learning and evolving in a way that is beneficial to our users.

c. To communicate with you: We use your data to communicate with you about Octavia, including updates, changes, and promotional information. We may also use your data to respond to your inquiries or feedback.

We may share your data with third parties under the following circumstances:

a. Service Providers: We may share your data with third-party service providers that perform services on our behalf, such as Microsoft Azure, OVH, Claude, OpenAI, and others of our choosing. These providers are contractually obligated to use your data only for the services we request and to maintain its confidentiality.

b. Legal Obligations: We may disclose your data if required by law, in response to legal proceedings, in the case of a merger, acquisition, or sale, or to protect our rights or the safety of the public or any person.

c. Consent: We may share your data with other third parties with your consent. We will always ask for your explicit consent before sharing your data in this way.

d. To Improve our services: We may share de-idenitifed portions of chats with trainers involved in our train-to-earn program. Trainers are required to sign a non-disclosure agreement.

Please note that we do not sell user-identifiable data under any circumstances.

Data Storage

Your data is stored in secure facilities in the USA, Canada and UK. We use appropriate technical and organizational measures to protect the personal data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal data. This includes encryption, access controls, and physical security measures.

The legal basis for processing your personal data is your consent when you provide this to Octavia.

We will retain personal data until your account is deleted. You can delete your account by contacting us via Support Ticket or Email [email protected].

Email Notifications and Data Use

Collection of Data

To provide you with timely alerts about critical moderation threshold breaches within the platforms you manage (e.g., Discord and Telegram channels), we collect and use certain information necessary to send these notifications. This includes your email address, the name of the platform being monitored, and the specifics of the moderation event triggering the alert.

Purpose of Data Use

The data collected is used exclusively for the purpose of sending email alerts when predetermined moderation thresholds are breached. These notifications aim to inform you promptly so that you may take necessary actions to manage your community effectively. We process this data based on the consent you provide through our Terms and Conditions and any additional preferences you set within our service.

Data Protection and Security

We are committed to protecting your personal information and implementing robust security measures to prevent unauthorized access, alteration, or destruction of data. The data used for email notifications is stored securely and accessed only by authorized personnel who are involved in managing the email alert service.

We do not share or sell your personal information collected for the purpose of email notifications with third parties for their marketing purposes. Information may be shared with third-party service providers who assist us in sending email alerts, subject to confidentiality agreements. We will disclose personal information only when required by law or in the good faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or legal process served on our company.

Retention of Data

Your information is retained for as long as your account is active or as needed to provide you the email notification services. If you choose to unsubscribe from the email alerts, your data specific to this service will be deleted in accordance with our data retention policy, ensuring that it is kept only as long as necessary for legal or regulatory reasons.

Rights and Choices

You have the right to access, correct, or delete your personal data used for the email notification service. You can manage your preferences and opt out of receiving notifications at any time by adjusting your user settings or by following the unsubscribe link provided in each email. Additionally, you may exercise your rights by contacting us directly through the contact information provided in our Privacy Policy.

Automated Decision Making

Under the GDPR we are required to disclose that we make automated decisions entirely controlled by AI around research, trading, asset management, user responses and more. If you do not consent to this, do not use the services.

Your Rights

You have the following rights in relation to your personal data:

a. The right to access: You have the right to request access to your personal data.

b. The right to rectification: You have the right to request that we correct any inaccuracies in your personal data.

c. The right to erasure: You have the right to request that we delete your personal data.

d. The right to restrict processing: You have the right to request that we restrict the processing of your personal data.

e. The right to data portability: You have the right to request that we transfer your personal data to another organization or to you.

Please email [email protected] to avail yourself of any of these rights.

Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. We encourage you to review this privacy policy periodically to stay informed about our data practices.

Contact Us

If you have any questions about this privacy policy, please contact us via Ticket in Discord, or Telegram. By using Octavia, you agree to the collection and use of your inputs and information in accordance with this policy.

Last Updated 8 May, 2023